TO:  NYS ROUTE 3 CORRIDOR SEWER BOARD

                

FROM: Christina Vargulick, Secretary

 

DATE: March 11, 2010

 

RE:  Minutes of March 10, 2010 meeting

Present: Board members/voting representatives – T. Buckley, L. Carpenter,
                                                                                R. Cramer, and R. Taylor
Absent: L. Longway
                                                                               
Others: K. Amyot, K. Dimmick, M. Elliott, S. Harter, K. Montigelli, B. Perry
             M. Smith, T. Stewart, and C. Vargulick

 

     The NYS Route 3 Corridor Sewer/Development Board met on Wednesday, March 10, 2010 at the V/Black River Municipal Building.  T. Buckley called the meeting to order at 4:30pm.  

   The Board reviewed the minutes for February 10, 2010.  Motion by R. Taylor, seconded, by L. Carpenter to approve the minutes as presented.  Ayes-4, Nays-0.  Motion carried.

Operating Report

 

   B. Perry reviewed the February 2010 period summary noting that sewer flows for the period were 5.48MG.  Ten percent (10%) of the budgeted revenues have been received.  Expenses year-to-date are twenty-two percent (22%) of the total budgeted.  No revenues were submitted from the T/Pamelia for the period.  B. Perry will inquire if there was an oversight.  Short term financing for Black River South was paid from net cash as per the approved budget modification.  Net cash maintained a positive balance.  There was no actionable inflow or infiltration for this period.  

 

B.Perry reviewed the extra work summary including:

·        The Brookfield Power lateral froze twice during the month despite reconstructing and insulating it.  M. Elliott suggested a camera investigation to see if the lateral has buckled.  Members agreed that the issue needs more investigation.

·        The lateral at 129 LeRay Street froze.  No clean-out was installed during project construction.  B. Perry recommended installing a clean-out at the wall.  The work would require equipment rental since the operator reports that the lateral is at a depth of eight feet (8’).  Members agreed that the service should have a clean out but questioned the depth of the lateral.

·        Operators reported that clean-outs are also needed on the mainline in the area that services 22979 NYS Route 3.  The line recently froze.  B. Perry reported that construction of the clean-outs can be accomplished as part of the current T/Rutland project.

·        The resident at 24966 Overton Drive reported a problem with their sewer service.  Investigation discovered that only a portion of the house was connected to the sewer system and the balance remained connected to the existing failed septic system.  The operator will make a recommendation for remediation.

 

B. Perry suggested including the water/wastewater emergency number on customer billing for evening and weekend service calls.  T. Buckley was concerned that the Authority may receive a number of non-emergency calls and that the municipalities would not be aware of potential problems.  T. Buckley stated that residents do not hesitate to contact him at his home if they have a problem.  Members agreed, by consensus, to recommend that municipal voice mail systems add an evening/weekend message that includes the DANC answering service number.

 

B. Perry asked each municipality, who has not done so, to forward a certified copy of the municipality’s resolution regarding the Sewer Service Agreement between DANC and the NYS Route 3 Sewer Board.

 

Town of Rutland Phase 3

  

M. Elliott reported that a pre-construction meeting has been scheduled for March 16, 2010.  The project is expected to be substantially complete by year’s end.

 

Future Phases

 

The design of the Pamelia/Gardner Tract project is being finalized.  The project will be a gravity system.  Plans and profiles should be complete on or about April 1, at which time a public meeting will be scheduled to execute necessary easements. 
 

Other Business

 

T. Buckley reported that the sewer mainline that passes under the driveway at the Charles Graham property, located at 32350 NYS Route 3, has been seriously undermined by frost.  This has been a recurring problem that needs permanent repair.  Motion by L. Carpenter, seconded by R. Taylor to authorize T/Champion Highway Department to make repairs and invoice the NYS Route 3 Sewer System for the cost of materials.  Ayes-4, Nays-0.  Motion carried.

 

R. Taylor reported that the differences between the bedding materials for Duffy Road, and the sewer mainlines under Duffy Road, have caused a number of frost and heave issues.   

   Motion by R. Cramer, seconded by R. Taylor to adjourn the meeting.  The meeting adjourned at 5:11pm. 

      The next regular meeting of the NYS Route 3 Corridor Sewer/Development Board will be held on Wednesday, April 14, 2010 at 4:30pm at the T/Pamelia Municipal Building.

 

 

Christina Vargulick
Christina Vargulick, Secretary

NYS Route 3 Sewer Board of Commissioners